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KYC of Directors Procedure

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Form DIR-3 KYC Registration

A director identification number (DIN) is a unique identifying number assigned to a person who wishes to become a director or is already a director of a corporation. DIN is obtained by submitting an application in eForm DIR-3, which was originally intended to be a one-time process for anyone wishing to become a director of one or more companies.

However, as a result of an amendment to MCA’s register, all directors with DIN are now required to submit their KYC details in e-Form DIR 3 KYC every year.

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Purpose of the Form DIR-3 KYC

As mentioned above, Every director shall inform all the companies in which he/ she is a director, of the DIN allotted to him/her in Form DIR-3B within 30 days of the receipt of intimation of approval of DIN. Similarly, the Secretary and Manager of a company shall inform the company of their Income-tax Permanent Account Number (PAN). The company needs to further information about the DIN of the directors to the Registrar in Form DIR-3C within 15 days of receiving the intimation.

Directors are required to submit their KYC details to the MCA if they meet the following conditions, according to recent MCA announcements:

  • Their Director Identification Number (DIN) was assigned to them by or on March 31, 2018
  • DIN is in approved status

Note that KYC is also required of disqualified directors.

Any DIN holder who is filing his KYC details for the first time with MCA must file all KYC details only through eForm DIR-3 KYC. There is no option for such a person to access the web service for his KYC.

Further, any DIN holder who wants to update any information of his KYC details must update the same through the filing of eForm DIR-3 KYC only.

Any DIN holder who has already submitted eForm DIR-3 KYC in any of the previous financial years and who does not require an update in any of his KYC details as submitted may perform his annual KYC by accessing the DIR-3 KYC web service.

  • Form DIR-3 KYC WEB is simply to verify the data filled by the DIN holder in his previous year’s eForm DIR-3 KYC.

If Form DIR-3 KYC, is filed within the due date of the respective financial year, no fee is payable. However, if filed after the due date, for DIN status ‘Deactivated due to non-filing of DIR-3 KYC a Fee of Rs.5000 becomes payable.

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Documents Required to File DIR 3 KYC form

  • Details of Nationality
  • Details of citizenship like gender, date of birth, etc.
  • Permanent Account Number (PAN)
  • Passport (compulsory when DIN holder is of foreign nationality)
  • Driving License
  • Aadhaar card
  • Personal Mobile and Email ID
  • Proof of Residential address.

Procedure to File Form DIR-3 KYC WEB

The procedure to File Form DIR-3 KYC Web is explained in detail below:

  • The applicant needs to log in to the MCA portal with valid credentials. After login, click on the MCA service option and then select DIN services. From the list of services, select the DIR-3 KYC Web option.
  • On the new page, Provide the DIN details, mobile number, and email ID that are preloaded will display on the page.
  • By clicking on the Send OTP option, an OTP will be redirected to the applicant’s mobile number and Mail ID. Furnish the OTP to verify.
  • Pre-loaded details of the DIN Holder will display, check all the details, and click on submit button.
  • A zero rupee challan and SRN will be generated if the form is filed on or before 30th September.

DIN eKYC Filing FAQ's

Every Director who was assigned a DIN on or before the end of the fiscal year and whose DIN status is ‘Approved’ would be required to file form DIR-3 KYC by the 30th of September of the following fiscal year.

Any DIN holder filing his KYC details for the first time with MCA must submit all KYC details via eForm DIR-3 KYC. Such a person has no way of accessing the web-service for his KYC. Furthermore, any DIN holder who wishes to update any of his KYC details must do so solely through the submission of eForm DIR-3 KYC.

Yes. In the form DIR-3 KYC, you must enter your personal mobile number and email address, which must be verified via an OTP process. Furthermore, the mobile number and email ID must be unique and not already associated with another person in the DIN holders’ database.

Yes. Anyone who has been assigned a DIN and whose DIN status is ‘approved’ is required to file form DIR-3 KYC. As a result, disqualified directors must also file form DIR-3 KYC.

The two signatories in form DIR-3 KYC are the DIN holder and a professional (CA/CS/CMA) certifying the form.
Please keep in mind that for Indian citizens, the PAN on the DSC is verified against the PAN on the form.
In the case of foreign nationals, the name on the DSC should match the name on the form. DSCs attached to the form must be properly registered on the MCA portal.

Name (as mentioned in the PAN database), Father’s Name (as mentioned in the PAN database), “Date of Birth (DoB)” (as mentioned in the PAN database), PAN Number (mandatory for Indian citizens), Personal Mobile Number, Personal Email Address, and Permanent/ Present Address.
Aadhaar, a voter ID, passport, or driver’s licence must be attached. A copy of any of the above-mentioned information must be attached.

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